Privacy Policy

If you require any more information or have any questions about our privacy policy, please feel free to contact us by email at info@kingstonAikido.co.uk

At KingstonAikido.co.uk, the privacy of our visitors is of extreme importance to us. This privacy policy document outlines the types of personal information received and collected by KingstonAikido.co.uk, and how it is used.

Kingston Aikido Club is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of an enquiry or your membership, Kingston Aikido is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail, website or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, age, e-mail address, and phone number. We may also ask for relevant health information.

Why we need your personal data

The reason we need your data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.

Reasons we need to process your data include:

For training entry

  • sharing personal data with instructors to administer training sessions;

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
  • analysing anonymised data to monitor club trends; and
  • sending an annual club survey to improve your experience as a club member

For membership and club management

  • processing of membership forms and payments;
  • sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
  • club newsletter promoting club activity; and

    • Marketing and communications (where separate consent is provided)

    • sending information about events and seminars;

    Any special category health data we hold on you is only processed for the purpose(s) of passing health data to instructors to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

    On occasion we may collect personal data from non-members (e.g. such as any non-member participant who fills in a health disclaimer or form at a taster event). This information will be stored for 8 weeks after an event and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

    The club has the following social media pages [include all that apply e.g. Facebook, WhatsApp, Twitter, Instagram]. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.

    Who we share your personal data with

    When you become a member of the Club, you will also automatically be registered as a member of IoA and the BAB. We will provide IoA with your Data which they will use to administer your membership and gain access to the BAB insurance

    The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.

    How long we hold your personal data

    We will hold your personal data on file for as long as you are a member with us. Personal data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after twelve months of non-renewal. Club leader, coaching or relevant qualifications will be kept for five years after non-renewal. Non-member information will be destroyed eight weeks after collection.

    Your data is not processed for any further purposes other than those detailed in this policy.

    Your rights regarding your personal data

    As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK's data protection supervisory authority, the Information Commissioner's Office about the processing of your personal data.

    As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.

    Log Files

    Like many other Web sites, KingstonAikido.co.uk, makes use of log files. The information inside the log files includes internet protocol ( IP ) addresses, type of browser, Internet Service Provider ( ISP ), date/time stamp, referring/exit pages, and number of clicks to analyze trends, administer the site, track user's movement around the site, and gather demographic information.

    IP addresses, and other such information are not linked to any information that is personally identifiable.

    Cookies and Web Beacons

    KingstonAikido.co.uk, does not use cookies.

    Double Click DART Cookie

    • Google, as a third party vendor, uses cookies to serve ads on KingstonAikido.co.uk.
    • Google's use of the DART cookie enables it to serve ads to users based on their visit to KingstonAikido.co.uk and other sites on the Internet.
    • Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy at the following URL – google.com/privacy_ads.html
    • Some of our advertising partners may use cookies and web beacons on our site.

    These third-party ad servers or ad networks use technology to the advertisements and links that appear on KingstonAikido.co.uk send directly to your browsers. They automatically receive your IP address when this occurs. Other technologies ( such as cookies, JavaScript, or Web Beacons ) may also be used by the third-party ad networks to measure the effectiveness of their advertisements and / or to personalise the advertising content that you see.

    KingstonAikido.co.uk has no access to or control over these cookies that are used by third-party advertisers.

    You should consult the respective privacy policies of these third-party ad servers for more detailed information on their practices as well as for instructions about how to opt-out of certain practices. KingstonAikido.co.uk privacy policy does not apply to, and we cannot control the activities of, such other advertisers or web sites.

    You can opt out of all communication with KingstonAikido.co.uk simply be leaving this page.

    If you wish to disable cookies, you may do so through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers' respective websites.